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Terms and Conditions

PHL/CO/MAT/TE-……………   

DATE. ………….                                                             

REF : TENDER ENQUIRY NO. PHL/……..MAT/TE-………………DT …………….

Dear Sir,

There are requirements of following Spares for our …………………Helicopters per the details given below (or as per the Annexure.)

S.No. PART No. DESCRIPTION UOM QTY
         
         

You are requested to forward quotation for Factory New spares in a sealed envelope indicating Price, Delivery Schedule, Validity of quotation, Payment Terms etc. on or before the due date.

Please submit the enclosed MANDATORY FORMAT OF TERMS & CONDITIONS, duly filled up as part of Tender Document, without which the quote will not be considered.

GENERAL TERMS AND CONDITIONS

  1. Quotes must be firm and should be valid for a minimum period of 60 Days. Quotes such as ‘Subject to prior sale’ or ‘Till stock lasts’ etc. are not acceptable
  2. Quotation should be sent in Sealed Envelope. Quote forwarded by Fax or E-mail are not accepted.
  3. Being a Govt. of India Enterprise, Payment terms specified at Clause No. 12 of Mandatory Format of Terms & Conditions only are permitted by Pawan Hans Ltd. As such one from the four option to be indicated while submitting the quote failing which, the quote will not be considered.. No other Payment Terms are acceptable to Pawan Hans Ltd
  4. Quote should be forwarded in a single currency.
  5. The Quotes submitted on CFR basis only would be considered. All despatches of spares from any part of the world are covered under our Insurance Policy No. ………………………………..…….
  6. Qty mentioned is tentative and are likely to increase or decrease
  7. Please ensure to quote for the qty as required in the Tender. Quote on MOQ will not be considered.
  8. The Purchaser reserves the right to cancel the tender in partial form or in total without assigning any reason thereof.
  9. Address for Communication :Dy. General Manager (Mats), (Region)
    (Address)
    E mail :
    Telephone No.
    Fax No.
  10. Sealed Envelop Containing the Quote must be superscribed with Details as follows

    TENDER ENQUIRY NO. (………………… .. ….……………… ) DATED (…………..…………….) QUOTATION FOR THE SPARES OF (………………………………………………………..) HELICOPTERS DUE DATE : …………….up to ……….. HRS DATE OF OPENING : …………..…….at ………. HRS

  11. Details of Tender Enquiry is also available on our website  www.pawanhans.co.in
  12. The quotations received as on ……………………., up to …………….. will be opened by the tender opening committee on ……………………… at ……………... in the Conference room. Parties interested may present at the time of opening the quotations. I D Proof or Authority letter issued by the Principal Supplier to the representatives to be produced.

Regards,

(NAME)
DY. GENERAL MANAGER (MATERIALS)

REF : TENDER ENQUIRY NO. PHL/……../MAT/TE-………………DT …………….

 

MANDATORY FORMAT OF TERMS & CONDITIONS (Please fill up each column as part of Tender Document)

1 Place of Origin of Goods.  
2. Place of Boarding of Goods.  
3. Whether Factory New Spares obtained from the Original Equipment Manufacturer (OEM) are offered. YES NO
4. Whether All items are accompanied with its respective Airworthiness Approval Tags YES NO
5. Whether Certificates of origin issued by Chamber of Commerce submitted along with other documents at the time of shipments. YES NO
6. Whether The seller will pay to the buyer penalty for the delay in delivery due to reason attributable to the seller @ 0.5% of cost of equipment overdue for each of the first four full weeks and 1 % for each subsequent full weeks of delay thereafter. However the total amount of penalties shall not exceed 10% of the value of the equipment delayed. Should the delay in delivery be more than 3 months the buyer has the right to cancel the unfulfilled part of the contract. YES NO
7. Whether Alternate Part no. is offered against the item demanded YES NO
8. If Yes to Clause No 6, Please confirm ;  
    whether a certificate to the effect that the offered Part No. is similar and can be used on the Helicopters against Part No. demanded in TE ” is attached. YES NO
    Whether copies of Publication/ reference of respective Manufacturers like Illustrated Parts Catalogue etc. are submitted along with the quotes for verification by Pawan Hans to verify the correctness of item offered. YES NO
9. DELIVERY TERMS (INCOTERMS)  
    CFR YES NO
    Against High Seas Sale Agreement YES NO
10 PLACE OF DELIVERY (DESTINATION) DELHI MUMBAI
11. Variation in Qty at the time of P O placement is acceptable YES NO
12. PAYMENT TERMS (Please Specify 1, 2 3 or 4 as given below)    
  1. Payment within 30 days after shipment  
  2. Payment through Irrevocable Letter of Credit at Sight in which case all Bank Charges out side India is borne by the Supplier.  
  3. Wire Transfer against proof of shipment of goods.  
  4. Advance Payment against matching Bank Guarantee  
13. For Lifed Items, whether the Remaining Shelf Life of the item shall be more than 75% at the time of supply of the item/Kit YES NO
14 Warranty Period applicable for each item from the date of despatch  
15 Validity of Quote  

 

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